16 days old

Program Support Coordinator

Hogan Lovells
Louisville, Kentucky 40222
  • Job Type
  • Job Status
    Full Time

This position is responsible for supporting the coordination and implementation of professional development multi day intensives training programs for the firm’s attorneys across the Americas.


  • Support program registration process including preparing invite lists, creating all courses in firm’s learning management system, sending invitations, tracking attendance and travel and other program details.
  • Manage production of program materials including pre-program materials, name badges, signage, sign in sheets, participant and faculty binders/folders, evaluations and all other printed materials for programming. Responsible for shipping all materials to program site in timely and professional manner.
  • Assist with all pre-program logistics including, but not limited to, coordinating deposit payments, catering, room set-up, and audiovisual needs. Assist with creating timelines and planning documents for programming.
  • Serve as project coordinator for programming. Track timelines and keep planning team on schedule.
  • Support on-site program logistics including, but not limited to, handling registration and program set-up. Work with internal and external vendors to ensure the program runs smoothly.
  • Coordinate post-program logistics including, but not limited to, coordinating program debriefs, tracking lessons learned, creating evaluation summaries, and facilitating the accreditation processes with vendors. Coordinate distribution of faculty gifts.
  • Provide recommendations for best practices for intensive registration and logistical processes.
  • Serves as department expert on mobile app system processes. Maintain best practices document and make recommendations for creative uses.
  • Proactively respond to requests from lawyers and seek additional information and resources when needed
  • Research venues and event vendors.
  • Prepare budgets and tracking expenditures.
  • Contributes to creative ideas and suggest new initiatives or areas of improvement.
  • All members of the firm are encourage to participate in our Global Citizenship program.
  • Perform other duties, as may be requested.

Core Hours, Monday through Friday 9:00 a.m. 5:30 p.m. with additional hours as needed for program support.

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.


  • A minimum of 1-2 years relevant experience; event planning/meetings preferred.
  • Bachelor’s degree preferred
  • Proven competency in software applications and technology skills, including MS Office (Outlook, Word, Excel, PowerPoint) and other technology as adopted by the team
  • Highly detail oriented and organized
  • Able to manage multiple projects simultaneously while adhering to deadlines
  • Excellent written and oral communication skills
  • Strong interpersonal skills
  • Apply analytical and problem-solving skills
  • Self-motivated and able to exercise initiative
  • Ability to excel at working both independently as well as in collaborative settings
  • Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands, and timelines
  • Ability to troubleshoot issues and initiate projects to improve processes
  • Prepared to work in a fast-paced, professional office setting
  • Willingness to travel outside of geographic area, as needed for training program on-site staffing roles
  • Ability to work well under pressure


Must be able to lift twenty pounds.




  • Legal Services
Posted: 2020-01-09 Expires: 2020-02-08

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Program Support Coordinator

Hogan Lovells
Louisville, Kentucky 40222

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